Project tracking is an important element of
control on any project. During the project, you need to be able to measure and
report on progress against project deliverables, and roll-up that information
into higher and higher levels, until you often end up with a high-level
dashboard for the Project Sponsor and other executives (red light, green light,
yellow light). And in the long run, you need to be able to know when you have
actually finished the project, and if you have succeeded in achieving the project
goals.
Sounds straightforward, right? But as you probably already know, it is not quite so simple. There are many projects that do not
track enough information, and others that track too much. All of this tracking requires
effort, by the individual team members, their team leaders, the Project
Manager, and those who receive the status reports.
Asking people to spend "overhead"
time on activities like status reporting when they do not see any direct
relation to what they are doing, and how it is used can be another big problem
- if they do not see value in doing it, it becomes a "chore" that
they would rather not do - so they may delay doing it, not do it at all, or
worse, "fake it".
Sometimes all that effort results in only a
cursory glance at the highest levels. So why bother with it? Or the information
can become so disassociated due to poor structuring when it is rolled up that it becomes effectively
meaningless. This problem can be a related to how you have structured your
Project Plan, and also your approach to tracking. That, of course helps nobody.
So what do we track, how do we track it -
and most importantly, how do we plan for it and what do we do with it?
In this session we will explore the
essentials of Practical Project Tracking - what you will need to manage your
project, satisfy the reporting needs of your stakeholders, and be able to tell,
in the end, if your project was successful.
